Are you a fit?

Do you enjoy repetition? Consistency? Autonomous work? As a Records Specialist, you sort incoming forms, and then scan and index (file) them into prescribed areas of the electronic medical record. This job requires extreme accuracy, so that physicians and other staff can find forms in the areas of the chart where they are expected to be located. When patient demographic information is missing from forms, there is also some detective work to be done to figure out who the forms belongs to. Depending on setting and specific position, some Records Specialists may also play a role in releasing medical records; this requires communication with patients or other healthcare facilities and following protocols to ensure HIPAA compliance.


Responsible for the scanning and indexing of confidential medical records.

Typical Requirements: 

  1. Ability to communicate clearly, professionally, and courteously; effective listening, writing, spelling, and reading skills. Communication skills must support face-to-face, telephone, and written communication methods.
  2. Ability to identify pertinent information from medical documentation.
  3. Ability to follow oral and written instructions.
  4. Basic computer skills and basic Microsoft operating system functionality.
  5. Detail-oriented.
  6. Ability to work in a fast-paced environment while maintaining a high accuracy rate.
  7. Organizational skills.
  8. Time management skills.
  9. Able to work as a team.
  10. Problem-solving skills.

Preferred Qualifications: 

  1. High School Diploma or equivalent.
  2. Knowledge of medical terminology.
  3. Completion of HIM, HIT, or HSM program.

Pay Ranges

Base Hourly: $17 per hour
Annual: $35000 – $52000

Education & Experience

High school diploma or equivalent
Entry level opportunity

Educational Opportunities

No specific schooling required